All posts by Jonathan Blake

Event coordination

Event Coordination (Everything Needed for a Perfect Event)


If you are holding anything more than the smallest gathering, you probably have a few vendors providing event services. As your event increases in scale,  you may suddenly be coordinating with tens (or hundreds) of suppliers. If your event has multiple dates or locations, your vendors multiply!

This is where it becomes helpful to get as many services as possible from your suppliers. A single company that provides many related services will be of great help. A company that has contacts with every local event-related business can additionally coordinate other tangentially-related services for you.

The Japanese Garden lake is filled with reflections of glowing trees
Large events require careful planning and expert execution.

Event Coordination is a full-time job!

Imagine an outdoor wedding. You’ve decided who will attend, where to have it and, who will provide catering. But now you have to sort through tent rentals, DJ services, tables and chairs, decor, and lighting. Suppose you handle all of that only to get to your special day and be told that the caterer tripped the only circuit. Now your DJ can’t play and your guest’s can’t see in your tent.

Consider a large concert event. Your band demands a huge stage with a bunch of instruments (backline) and you have 8000 people coming who need to hear the band. The show goes into the evening so the stage needs to be lit up, and the venue has no electrical power. You need fencing to channel the attendees where they need to go, and security staff to make sure there is no trouble. Portable restrooms and parking lot lighting are of course required, as well as illumination for vendor tents…

Concert Lighting Generator

 LSC Production Manager Jonathan Coordinates Generators with Temp-Power

 

Associated Event Services

Enter The Lighting & Sound Co. After being onsite for thousands of events, we know everyone in town who provides top-quality event services. We also have partners nationwide to assist with rare requests or distance events. It helps that we are often one of the first to arrive and last to leave. We can either provide what you need or know the best providers in the area. Make one call and let us handle your event technology needs, so you can focus on other aspects.

We will be glad to provide lighting, sound, AV, drape, and coordinate the best mobile stages, generators, band backline, tents, security fencing, multi-site logistics, and anything else you would rather not have on your plate. Rest assured that we vet all of our event partners and only work with vendors who offer the same top quality standards and reliability we are known for.

A portable quiet-run generator and mobile stage are set up for an event

The best event partners make for smooth events

If you need assistance with event technology or other event services, get in touch and we’ll be glad to assist. (804) 893-5066 or events@lightingandsoundco.com

Want to learn more about event technology? Check out one the articles below!

Mobile truck stage concert audio

Staunton Pride Festival – Stage/Audio Production

Staunton, Virginia is known for its vibrant and diverse arts communityand historic main street area. So it’s no surprise that they hold an annual Pride Festival in support of acceptance in the Shenandoah Valley.

The Lighting & Sound Co, being no strangers to street festival production services, was involved at the early stages of festival planning to assist event promoter LGBT Technology Partnership with a mobile stage and audio reinforcement services for the Pride Festival.

We provided a Stageline SL100 mobile stage, which at 24 ft wide by 20 ft deep was the perfect size to fit in a downtown street. Furthermore, we installed a full banner kit on the stage, increasing the visibility and impact of the stage. Due to restrictions on street closures, the 1 hour setup of the mobile stage was critical for this event. Stageline mobile stages, complete with engineering documentation, easily satisfied the fire marshal’s pre-event inspection.

An LSC Audio Engineer operates the sound system at Staunton Pride Festival

An LSC audio engineer operates the sound system at Staunton Pride Festival

Hanging from the stage’s built-in speaker rigging points was a DB Technologies T12 line array. We paired this with S30N subs on the ground for suitable low-end. Stage lighting consisting of Chauvet Colordash H12IP (waterproof in case of rain) was also provided. This illuminated the stage during the evening headline performance by Virginia-native Catey Shaw. Event attendees could hear performances away from the stage with delay speakers placed at the end of the block.

We’re always happy to support the LGBTQIA community with quality event production services, and this Pride Festival was no different. We are looking forward to continuing our support of this annual event!

 

 

Concert Lighting Company Truck Stage

5 Reasons a Mobile Stage is Perfect for Your Event

When you’re planning an outdoor show or concert, the last thing you want to worry about is staging issues. The common options these days are a stage built of small decks that can be carried by a person, and a mobile stage trailer which sets up mechanically. Mobile stages offer many advantages over a traditional riser or Bil-jax deck stage, and help to ensure a successful outcome for your event.

Stageline SL320 mobile stage is setup for Punk in Drublic music festival in Richmond, VA
Stageline SL320 mobile stage is setup for Punk In Drublic music festival

Mobile Stage Means Safety

An event that is safe for attendees and performers is everyone’s first concern. You can be assured the stage production is secure by using a mobile stage. Engineered to withstand up to 110 mph winds, a Stageline mobile stage will remain standing even in the event of a hurricane. Ballast or ground anchors are not required to achieve this level of wind resistance. Additionally, the roof is engineered to safely support heavy loads of production lighting and sound equipment.

Setup Time

In certain locations, such as street festivals, there isn’t much time to set up before the event begins and the area must be cleared rapidly after the attendees leave. Traditional deck stages and roof systems can take hours or days to setup and takedown. The smaller mobile stages can arrive at a site and set up in less than 45 minutes. This means your stagehand labor costs are kept to a minimum. And if the site or venue has time restrictions, a mobile stage is the only choice.

Promotional Banners

An SL100 mobile stage with full banner kit is set up for Staunton Pride Festival
Stageline SL100 mobile stage with full banner kit is set for Staunton Pride Festival

All mobile stages are designed to easily hang large printed banners. Promotional banners greatly increase the impact and memory of an event. In addition, they present an easy opportunity for you to sell event sponsorships. Compared to a traditional stage setup, you don’t need any additional structures for hanging banners. And, the mobile stage wind rating includes the use of banners! Every stage looks better when flanked by colorful banners.

Small Footprint

Stageline SL260 is setup for event in Petersburg VA, showing view from the rear of the stage
Stageline SL260 showing minimal space requirements on sides and rear

Many stage roofs need space around them for ground anchoring or outrigger legs. A Stageline SL-100, with 24 by 20 ft stage size, requires no outriggers or guy lines on any side. Because of this, the audience can get right up to the front, with no sightline obstructions. You can pack the side areas with vendors or tourbuses since no ballast obstructs that space. Do you need to set up on a two-lane city street without blocking the sidewalk? This is not a problem for a mobile stage.

All-in-one Solution

When you use a mobile stage at your event, you get a secure elevated platform, a roof covering, and optional rainproof windwalls. Your AV production company can easily hang sound and lighting equipment from the mobile stage with low effort, meaning less cost for these items. No need for separate stage, roof, and lighting supports, which reduces costs. The technical elements are installed before the stage raises up, avoiding costs of boom lift rental. All in all, if you are holding an outdoor performance, a mobile stage should be at the top of your list.

Michael Simon Photo Maymont Garden Glow Outdoor Event Lighting Richmond

Event Lighting Design: Maymont Garden Glow

 

One of the best parts of fall is providing outdoor event lighting for events like Garden Glow. The first annual Maymont Garden Glow event just finished up and it was one of the coolest events to see in the city. Running for three weeks during the height of fall colors in Maymont’s Japanese Garden.  Attendees were treated to magical views of the landscape bathed in colored light and tall pine trees were illuminated from below while rolling hills stood aglow. Boulders beneath the waterfall sparkled and shimmered with color-changing lighting.

 

uplighting Spanish moss string lighting tree

The Japanese Maple in the garden was beautifully lit with a combination of blue uplighting and Spanish moss string lighting.

Environmental Difficulties of Outdoor Event Lighting

The Lighting & Sound Co is always involved early  in the planning process for events like Garden Glow. Outdoor event lighting provides a number of challenges, such as weather. We provide consultation to the event organizers about technical feasibility and lighting features. For Garden Glow, the remote outdoor site location of the Japanese Gardens provides additional obstacles to the event design. 

 

led outdoor uplighting

It took over 3 miles of extension cable to provide all of our waterproof LED lighting throughout the garden with power.

 

With many events, our event technology equipment is operating indoors in climate controlled-spaces. However, Garden Glow was quite the opposite with lighting used outdoors exposed to the full elements for more than three weeks. This necessitated the use of waterproof lighting designed to be used outdoors. (IP65) Lighting fixtures, power supply cables, and control enclosures were all weatherproof. The Lighting & Sound Co maintains an extensive stock of suitable weatherproof LED lighting fixtures.

 

Outdoor Temp Power Generators Event

Our event partners, Temp Power, provided power for Maymont Garden Glow

 

Providing Power for an Outdoor Event

Electrical power is not available in Maymont’s Japanese Garden, so generators were required. Our event partners at Temp-Power were also involved, supplying mega-silent portable generators that kept the lights on while staying quiet to avoid distracting from the tranquil ambiance of the event. Remote monitoring, standard on all Temp-Power units, kept us aware of fuel levels to prevent running out of gas.

This amazing annual event was sold out nearly every evening it was open. We are definitely looking forward to next year’s Garden Glow.

 

Cover photo by Michael Simon Photo

lighting for sports boulderbash 2018

Lighting for Sports Events: Boulder Bash

Providing Lighting for Sports Events.

 

Since our inception, we’ve provided high end lighting for sports events all over the country. We’ve created designs for some pretty unique events.  Our crew has crisscrossed the country with Tough Mudder, setting up obstacles made out of entertainment truss. Lighting & Sound Co. Richmond works with VCU Athletics every year on the hype video for the VCU Men’s Basketball team, and works with Bleacher Report to provide production for their Honor Bowl Event in Virginia Beach, Virginia.

 

Black Truss tough mudder Technician lighting for sports events

An LSC project manager oversees the building of black truss obstacles for Tough Mudder X.

 

 

Mile high custom aluminium truss structure lighting for sports events

An LSC technician tests the “Mile High Club” in Kentucky for Tough Mudder.

 

 

Hype video lighting for sports events

Production for VCU Basketball’s Hype Video shot at The Siegel Center in Richmond, VA. 

 

Lighting Up A Rock Wall

One of the cool clients we get to work with every year is Sports Backers.  Sports Backers is a non-profit aimed at getting people more active.  They put on all of the large sports events in Richmond. Some of their events include the Anthem Richmond Marathon, Dominion Riverrock, and The Monument Avenue 10k, which is the 4th largest 10k in the country.

 

 

setting up lighting sports event

An LSC technicians ties up cables on the complex scaffolding structure.

 

Boulder Bash at Dominion RiverRock involves “the most unique bouldering wall ever constructed” and is over 20 feet high, which is a fitting challenge for the nation’s largest outdoor sports and music festival. 20 men and 20 women, some of the best rock climbers in the nation, compete for cash prizes worth up to $1500. Since the final stages of competition go late into the evening, lighting is needed for climbers to see the routes and spectators to view the action. We use waterproof lighting fixtures, Chauvet Colorado 1 Quad IP and Colordash H12 IP units, to light up the outdoor area. We provide an operator during all competition times, allowing for lighting effects to run during inter-race periods.

 

 

Rock climbing sports event lighting

Lighting the wall was both aesthetic and functional. High-powered LEDs places strategically out of sight-lines illuminated the path for competitors.

Sound Reinforcement

What’s a sporting event without an announcer to let the spectators know who is winning? We provided powered speakers, the venerable QSC K12, flown high up from the top of the structure. This position enabled everyone to hear announcements and music far across the event site.

 

 

audio for sports event

 

 

About The Lighting & Sound Co.


The Lighting & Sound Company provides high-end sports event lighting to the East Coast. We’re here to help make sure it’s perfect. With an extensive portfolio of beautiful events, we serve sports events of all sizes. Our team has worked many high profile projects, and has experience working and integrating with major TV networks.

The Lighting & Sound Co. offers many custom design & AV solutions for events of all sizes. Take a look at our portfolio and give us a call to start designing your sports event. Our knowledgeable and friendly designers will walk you through the process. Our extended office hours mean you can reach us at almost any time of day.

 

 

 

 

Concert Lighting Company Truck Stage

Concert Lighting Production

 

We offer concert lighting production for events all over the country.  As with most of our events, we have the scope to cover any size, whether they are small, intimate affairs or large festivals.

Every concert is improved with a lighting system that does more than just light the performers. Why not liven up your event with lighting that accentuates the musical performance? A professionally operated concert lighting system will include many lighting effects that match the music, increasing audience engagement and entertainment. Additionally, the pictures turn out great, which ensures they will be looked at for years to come.

Concert lighting production for any size show

On the simple end, concert lighting might involve two towers that hold up fixtures for stage wash (face light) and some static LED units behind the performers.

concert lighting production

Small to mid-size concert lighting production involving a few moving heads and static LED fixtures

Moving into a more involved rig, we use the same lighting but installed differently. We suspend the lights above the stage via two truss spans, one upstage and one downstage. The face light is more evenly distributed across the stage and there is also the opportunity to hang effect lights such as crowd blinders close to the audience. The rear truss might have some moving lights hanging on it and haze to allow the beams of light to show up is provided.

For a top-notch show, we place even more moving lights on the ground and on the upstage truss. Some movers would be beam units while others would be profiles. The downstage lights become LED wash units that can change to any color. We fly the lighting on chain motors rather than ground-support since the venue is likely capable of having significant loads hung from the roof.

Country Show Lighting

Full Service Event Production

No matter the scale you need, we provide full service, turn-key production services to include all setup, operation, and takedown. Not enough power to allow all the lights to turn on? We will arrange a portable quiet-run generator to power the rig. We can supply sound reinforcement as well as giant video screens and concert stage barricade. We’ll handle all the details so you just have to sit back and enjoy the show!

Technicians from The Lighting & Sound Co set up stage lighting for Punk in Drublic, a large outdoor concert in Richmond, VA

LSC Technicians set up stage lighting for Punk in Drublic

Competition A/V AV for Robotics VEX

VEX Robotics State Competition

The Lighting & Sound Company was onsite for the Virginia state competition of VEX Robotics. This event featured challenges and other events from multiple competitors and took place at The Meadow Event Park’s Farm Bureau Center in Doswell, Virginia.

VEX Robotics Competition Fields lit by stage lighting

Robot Competition Fields lit by stage lighting

VEX Robotics

The VEX Robotics Competition aims to challenge students to build a robot which competes in games and engineering tasks. Students who are inspired to solve problems now might consider careers in STEM fields.

Lighting Equipment

The centerpiece of this event involved six competition fields on raised platforms. It was important for the teams and audience to see the action the fields, so the event coordinators requested spotlights on the playing areas. In addition, it was important to not block sightlines with ground-support towers, so we supplied a system that hung from the roof.

Lighting consisted of 120 feet of 12″x 12″ box truss in two 60-foot spans. This supported 24 ETC Source Four Lekos for stage lighting. Also used were Chauvet Colorado 1 Quad units for wall uplighting. Additional stage effect lighting was provided by Chauvet Intimidator 375Z moving head units.

LSC Technicians assemble fixtures and cables on a lighting truss

LSC Technicians assemble fixtures and cables on a lighting truss

We raised the lighting safely out of the way of audience view on eight Columbus-McKinnon chain hoists. Our friends at Hanging Concepts LTD provided rigging services. In addition, Main Stage Productions supplied the competition stages.

All in all, we enjoyed being one of the first providers to provide a flown light package in this venue. We have already marked our calendar for next year’s event.

 

Wedding custom gobo

Gobos (Monogram Projection) for Weddings and Events

Event lighting doesn’t just have to be a column or circle of light. The skilled designers and technicians at The Lighting & Sound Co can customize the output of some lighting fixtures to project a pattern of light. This element is often referred to as a “gobo,” though it’s also called a template, light pattern, or texture. Gobos can be created from nearly any design, and most flat surfaces are a great place to display a gobo.

Monogram Gobos

Perhaps our most popular gobo service is a custom wedding gobo, often including a monogram. These designs can be chosen from our catalog of custom layouts and fonts, or provided from client artwork. A typical wedding gobo might have the bride and groom’s names in a stylized font, and the wedding date.

Custom Monogram Gobo

Custom Monogram Gobo

Pattern Gobos

A common corporate event service, but also seen at many high-end weddings, is a pattern or design displayed on the walls or ceilings around the venue. The design might be a scenic element, or an abstract projection that creates texture on the wall.

Pattern Gobos projected on the ceiling of a venue

Pattern Gobos projected on the ceiling of The Hotel John Marshall

Logo Gobos

Many events need to display the logo of the event sponsor(s) or the company holding the event. A custom logo gobo makes it easy to project the logo. Most corporate events need a logo flanking the stage, or at the building entrance.

Custom Logo Gobo Projected on Building

Custom Logo Gobo Projected on Building

Aerial Gobos

Most concert lighting will include a haze or other atmospheric effect, which allows the beams of light to show up in the air. We can slot a pattern into the light path, and consequently make fantastic aerial effects possible. Our powerful moving head fixtures have numerous pattern choices that, when combined with prisms and rotation available from the fixture, have the ability to take a show to the next level.

Aerial Gobos in use at a concert

Aerial Gobos in use at a concert

Contact Us Today!

If you would like more information about any of our custom gobo services, feel free to get in touch with us via email at events@lightingandsoundco.com or by phone at (804) 893-5066.

 

Speaking Lighting

At The Lighting & Sound Co, we have provided event lighting and sound reinforcement for many years. Our start came from the concert and stage production world, which involves plenty of jargon and unique terms. Clients in that world typically have an idea of what their needs are and usually specify (often with a rider) exactly what equipment their production requires.

Weddings and special events, however, bring clients who have a vision but might be unfamiliar with the terms that describe what they want to see and hear.  It’s our job to explain the services we can provide that will accentuate and exemplify a vision that is given to us. We “speak lighting” and translate for our clients.

From Vision to Reality

Our design and sales team consults with clients every day who tell us where they are having an event, how many people are attending, and might share a picture that they saw and would like to replicate. We take this information and translate it into a complete event design, making it easy for our clients to have a perfect event. If the venue is a spot we haven’t worked at,  we’ll do a site survey to get measurements of a space, evaluate the feasibility of different lighting products, plan electrical usage and loading access, and find any limitations of the event site. Many times it is useful to meet the client on site to demo some lighting products or get a feel for what colors will look good in an event space. Of course, we also provide our clients with a virtual color picker, to choose colors in advance of an event.

There are thousands of different styles of lighting fixtures and ways to add light or leave an area dark, as may be required. We might “wash” a wall or ceiling with a single color, or, accent just the columns of a room with sleek, narrow uplighting. We can shoot a client’s logo as a”gobo” on a wall of drape or put narrow spots on the centerpieces of tables. If a large projector screen is needed right on the edge of a seating area, we’ll be sure to use a rear-projection screen so the image isn’t blocked by people walking in front of it.

Once we have an idea of a client’s vision, and have taken a look at the venue, we’ll offer lighting, sound, AV, and decor options that align with the theme of the event, look sleek and classy without having unsightly components, and, most importantly, provide for a safe event. A portfolio of lighting options is available to examine a selection of choices. The client selects the style they prefer and we set it up at the event. In the background, our technical teams are taking the equipment specified by the sales team and determining the safest and most efficient way to set it up. Very occasionally we’ll find that we need to add a component to safely do a job or provide the best experience for the client. If we lose money doing the job right but the client is happy, we are also happy.

How can we make your event perfect?

We specialize in delivering perfection, even with difficult or unusual requests. If you were told that a certain service couldn’t be done, give us a call. We imagine new ways to provide solutions that used to require significant expense or unsafe methods. Clients and venues often say to us, “Nobody ever did that here before!”

It pays to know people. If there’s a task we can’t handle, chances are we know someone who can. Our network of event partners spans numerous industries, hundreds of people, and multiple states.

Let us handle the complex or technical aspects of your event, so you can concentrate on other details. Tell us what you want to happen, and we’ll transform your vision into reality. Our promise is “Event Perfection” and we won’t stop until we achieve it.

Bistro Lighting

Bistro Lighting Styles for Weddings, Corporate Events & More

Bistro lighting is one of the most popular wedding lighting options, and The Lighting & Sound Co provides every style of bistro lighting you may need!

Also known as string lighting, festoon lighting, or cafe lighting, what we refer to as bistro lighting, is an individual strand with bare lightbulbs dangling down at even intervals.  Bistro lights provide a classic, timeless look with a warm glow. The lights are often hung over a reception area, but can also go over a dance floor, patio, or entrance area. Typically, our technicians will install multiple strings of bistro at an event site, arranged in a particular pattern.

One of the best features of bistro lighting is that it can be used nearly anywhere. We commonly install bistro light strings in tents, but have hung them in barns, over open fields and courtyards, in hotel ballrooms, on top of swimming pools, and around food courts and skating rinks. It also neatly complements other types of lighting including uplighting and chandeliers.

Styles of Bistro Lighting

Following are several styles of  lighting installations. This is by no means an exhaustive list but includes our most commonly-provided services:

Tracing Bistro

Typically installed in a frame tent or other space with exposed rafters, this style follows the roof supports. This style uses simple bistro which, while not as bright as classic bistro, offers a great look when used for tracing, and is great for shorter tents.

 

Tracing bistro wedding Lighting

Tracing bistro lighting on a tent for a wedding at Lewis Ginter Botanical Gardens.

Fanning (or festooning) Bistro

Often used outside, all of the strands of lights fan out from one point, on a building or other support structure.

Festooning bistro lights wedding

Festooning Bistro Lighting for an Event at Tredegar Ironworks in Richmond, VA.

Traditional (or Zig-zag) Bistro

Our most common service which provides a classic glow in any space, be it a ballroom, tent, or open field. If there is no place to hang the bistro from, we will bring appropriate support structures that don’t distract from your event.

Gathered Bistro

Commonly used to gather all the strands together over a key spot like a dance floor.

Gathered bistro cafe lights outdoor

Gatherered Bistro Lighting for an outdoor event. 

Parallel Bistro

Effective where there are balconies, buildings, or roof structures that create a long rectangular area.

Bistro lighting paper lanterns dance floor

Parallel bistro lighting with paper lanterns over a dance floor. 

Crossing Bistro

An excellent style for tents, because some tents are shorter than others. A stylish way of hanging bistro lighting, great for frame tents and long but thin indoor or outdoor areas.

Crossing bistro lights chandeliers

Crossing Bistro Lighting with chandeliers at a networking event for Richmond Weddings.

 

Bistro Arch

Also good for shorter tents, but works in any tent; bistro strings follow the angles of the roof to leave plenty of headroom for guest.

 

Bistro event lighting

Bistro Arch inside a tent for an event at Tredegar Ironworks.