More than once a day we’ll hear a bride or groom mention something about one of our local wedding vendors that makes us scratch our heads. Since some of the things we’ve heard have been rather outrageous, we decided to compile a list of things you need to watch out for.
1. Wedding Vendors who say specialization in events is vital.
Some wedding vendors may try to convince you that their services are superior because they only serve wedding clients. While you don’t want your caterer to be bringing in the lights, it isn’t unusual for production companies to serve different types of events. For the most part, the design concepts you’d see applied to lighting large corporate dinners are similar to ones used for weddings, just on a different scale. Many production companies have different departments that handle various event styles. This allows them to deal with different client types on their own levels, while still having access to the same professional-grade equipment, resources and event partners.
2. Vendors who claim offering a smaller number of services is better
Some companies will tell you that because they only offer a select number of services, their services are of higher quality than their competitors. This is like saying Google can only be good at email, search engines, navigation apps, OR self-driving cars; it just isn’t true. Having a single production company with extensive resources to cover your lighting, AV, and drape needs makes life a lot simpler. Working with one vendor for all your related needs means one point of contact, one contract, and one vision. It also typically means lower cost to you through reduced delivery and labor charges.
3. Anytime someone tells you that you’re on a short clock to sign the contract
Many smaller companies can only handle one or two events at a time. Because of this, there is a possibility that they will book up during wedding season. Don’t let this pressure you into signing the contract to lock in your date. You only have one chance to get it right, so make sure you take your time and select a vendor who puts your satisfaction first. Select a vendor that won’t rush you into signing a contract.
4. Lighting providers that claim Wireless LEDs are preferable for uplighting
Some wedding vendors mislead brides and grooms into thinking wireless solutions are the only way to go. Be wary of companies that claim to only use battery powered LEDs and use phrases such as “no messy wires.” Any professional production company should be able to offer both solutions. Wireless LEDs are often required for areas that are impossible to get power to. However, wired LEDs are far more powerful and brighter. Experienced lighting companies know how to hide all wires out of sight anyway, so make sure you go wireless for the right reasons!
5. Wedding Vendors that claim you always need an on-site technician
Some wedding services like catering or a band need on-site staff to provide the service. The same is true for some, but not all, wedding lighting services. However, if you have only ordered uplighting, this is considered a decor item. There is no need to have a technician watch over your wedding. Consider a production company that will provide a on-site tech at your request, but not force one on you by saying it is “included.”
6. Vendors that say an early setup costs more
If your event starts earlier, there may not be time to set up everything the same day. Hotels usually set all of the tables and place settings the evening before; lighting and decor can be done at the same time. This way, you can arrive and not worry about a set up crew rushing to finish. Some companies try to use an advance setup as a way to extract more money from a client. Choose a company that will set up at a time that is convenient for you and does not impede other vendors or guests. Production companies should typically only charge for use day in these circumstances.